- December 2, 2020
Top 5 Benefits of Print Management for the Enterprise
When considering the benefits of print management for your enterprise, don’t assume that managed print software alone is the best way to control your print environment and reduce costs. While this option is better than individual device management, partnering with a solution provider will yield a more comprehensive print strategy with more benefits.
Here are the top 5 benefits of managed print solutions for enterprise-level organizations:
1. In-Depth Assessment
An in-depth print assessment provides the information you need to minimize printing costs and increase productivity. This assessment will help identify devices to remove, replace, or relocate. This will help streamline your workflows, save money on consumables, and increase energy efficiency. The assessment will also help spot security risks in your print environment.
2. Operational Oversight
Print management software saves employees time by monitoring day-to-day operational issues such as maintenance, hardware repairs, software updates, and toner levels. It also produces comprehensive reporting for clarity on print spend and enables you to bill back to clients when needed.
3. Workflow Automation & Optimization
Automating the delivery of print consumables is a convenient and easy way to reduce costs, eliminate waste, free up space in your office, and save time. Automated alerting for regular maintenance and repairs prevents unforeseen downtime and improves the customer service experience.
A managed print solution offers workflow optimizations such as enterprise content management, integrating content management portals directly into devices. For example, healthcare organizations can scan documents directly into patient medical records, while law firms can scan directly into secure case files. IP fax can re-route all incoming faxes to email, eliminating costly fax lines and unnecessary printing while enhancing security.
4. Advanced Security
A Ponemon Institute study found that 60% of the 2000 global IT security professionals who responded believed they had experienced a data breach involving a network-connected printer. A print management strategy that includes secure document release (SDR) and follow-you-printing prevents confidential data from sitting in printer trays for anyone to see and eliminates waste from abandoned print jobs.
5. Asset Management
Complete monitoring and reporting on all print assets as they move and change within an enterprise is crucial for timely support and supply delivery. Asset management offers deeper customization for device information, tracking, and monthly cost-per-copy invoicing unique to your enterprise requirements.
Check out this article for more information about the financial benefits of print management. It highlights how enterprise print management solutions offer substantial savings and address potential security vulnerabilities in your organization. Ultimately a best-in-class print management solution empowers you to save significant time and money while increasing productivity and reducing risk.