Managed Print Assessment and Optimization

assessment-optimization-methodologies-overview

A complete picture of your print environment, and a clear path forward

Most organizations have a general sense that their print environment could be better managed. What they often don’t have is the data to prove it or a clear path to improvement. Printers multiply across departments, costs are distributed across multiple budget lines, print security vulnerabilities go unaddressed, and service issues are handled reactively. A structured managed print assessment changes that. WBM’s Print Solution Specialists serve organizations across Victoria, Vancouver, Calgary, Edmonton, Saskatoon, Regina, and Winnipeg, as well as rural Western Canada, bringing the same rigorous process to every environment regardless of size or location.

Managed Print Assessment and Optimization Services

Managed Print Environment Assessment

Most organizations don't have a complete picture of their print fleet. WBM's Print Solution Specialists visit your location to download data from every device, capturing make, model, serial number, volume, utilization, physical condition, and print security configuration. Stakeholder interviews run in parallel to surface workflow needs, service pain points, and end-user sentiment that hardware data alone cannot provide. The result is a complete view of your current environment, including total cost of ownership across your fleet.

Workgroup and Departmental Analysis

Print needs vary significantly across departments, locations, and job types. Generic recommendations miss this entirely. WBM's assessment captures the goals and priorities of each workgroup, department, and business unit so that the optimization plan reflects how your organization actually operates, not how a standard template assumes it does. This is where specific opportunities for device consolidation, volume reduction, workflow improvement, and cost reduction are identified and quantified.

Assessment and Optimization Document

Many assessments stop at findings. WBM's goes further. Following the onsite visit and analysis, a customized Assessment and Optimization document is delivered that includes an infrastructure design with floor plans, custom device and configuration recommendations, a current-versus-optimized total cost of ownership comparison by department and fleet-wide, an environmental performance summary, a phased migration strategy, and the full business case supporting every recommendation.

Ongoing Optimization and Remote Monitoring

A print environment that is optimized at deployment can drift over time as organizations grow and needs change. WBM supports ongoing optimization through remote monitoring and predictive analytics that track fleet performance, identify emerging issues, and surface opportunities for continued improvement. Organizations that have completed the assessment process benefit from a baseline that makes ongoing optimization measurably more effective.

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”

Had we chosen WBM from the start, we would have completed the project 2 years sooner.

We have gone from a frustrating situation to having an award winning technology success story that is well known across campus.

Ray Konecsni

Director, Customer Support Services, University of Regina

”

Customer Outcomes

60.5% Reduction in Electricity Usage

70.5% Reduction in Operational Costs

40% Reduction in Leasing Costs

41.5% Total Cost Avoidance

100% of Printed Pages Secured

Read a Success Story

Frequently Asked Questions

What happens during an onsite managed print assessment?

Our Print Solution Specialists will visit all of your locations and download data from every device in your fleet to get a complete understanding of your environment. They also conduct stakeholder interviews to understand how your teams use print and where improvements would have the most impact. The process typically takes one to two days depending on the size of your environment.

Is the managed print assessment free?

Yes. WBM’s managed print assessment is complimentary. We believe organizations should have a clear picture of their current environment and total cost of ownership before making any decisions about optimization.

How long does the process take from assessment to optimization document?

The onsite assessment typically takes one to two days. From there, our team conducts analysis and prepares your customized document. Delivery of recommendations is typically two to three weeks from the assessment date.

What should I expect to receive after a managed print assessment?

WBM delivers a customized Assessment and Optimization document built specifically for your organization. It includes:

• An optimized infrastructure design with floor plans and print flow charts

• Custom device and configuration recommendations

• A current-versus-optimized total cost of ownership comparison by department and fleet-wide

• An environmental performance summary

• A phased migration strategy

• The full business case supporting all recommendations.

Can a print assessment identify security vulnerabilities in my fleet?

Yes. Print security is a documented area of focus in every WBM assessment. Networked printers represent a genuine entry point into your organization’s infrastructure, and configuration vulnerabilities are common in unmanaged fleets. The assessment identifies print security gaps alongside cost and efficiency opportunities. For organizations that need a broader security program, WBM’s cybersecurity services extend well beyond the print environment.

Do you assess multi-site and remote environments?

Yes. WBM has over 550 IT professionals across Western Canada and has completed assessments for organizations operating across multiple cities and rural locations. Our teams serve Victoria, Vancouver, Calgary, Edmonton, Saskatoon, Regina, Winnipeg, and surrounding areas. We will coordinate across all sites so the optimization document reflects your full fleet, not just your head office.

We already have a managed print contract with another provider. Can we still talk to WBM?

Absolutely. Many of our clients came to WBM from another provider. A fresh assessment gives you an objective view of whether your current arrangement is delivering value and the data to support any conversation about next steps.

How is WBM’s approach to managed print assessment different?

Most print assessments focus on hardware counts. WBM’s process incorporates end-user interviews and workgroup objectives alongside device data, so recommendations reflect how your organization actually works rather than what your fleet looks like on paper. With over 550 IT professionals based across Western Canada, WBM brings local expertise and a proven process that generic national providers cannot match.